MEMBERS
4.1 Definitions:
College staff and students are defined as follows:
4.1.1 An academic staff is a person who is
employed as a teacher, counsellor or librarian.
4.1.2 An
administrative staff is a person who is employed in a function other than an
academic or support staff.
4.1.3 A
support staff is a person who is employed as a member of the office,
clerical, technical, health services, maintenance, building service,
shipping transportation, cafeteria or nursery staff.
4.1.4
A student is a person who is enrolled in a program of instruction on a
full-time or part-time basis, whether it be post-secondary or adult
training.
4.2 Membership
The Council shall consist of 21 voting members as
follows:
4.2.1 Academic Staff - 11 Representatives
4.2.1.1 one
faculty representative from each of the ten (10) schools
4.2.1.1 one
representative from among the librarians/counsellors
4.2.2 Support Staff - 1 Representative
4.2.3 Students - 3 Representatives
4.2.4 Academic Managers - 2 Representatives
4.2.5 Ex-officio Voting Members - 4 Representatives
4.2.5.1 Vice President, Academic
4.2.5.2 Vice President, Student Life and Human Resources
4.2.5.3 Registrar
4.2.5.4 Past Chair
4.2.6 The Chair of the Council shall be elected by the
members of the Council at its first meeting, for a term of one year,
renewable once.
4.2.7 Secretarial support to the Council shall be
provided by the Office of the Vice President, Academic.
4.2.8 The Council may appoint non-voting members to
serve as resource persons.
4.3 Academic Staff Election
4.3.1 An Academic Staff Electoral Committee shall be
responsible for the establishment of electoral procedures and the
supervision of the election of faculty members to sit on the Council.
4.3.2 The Academic Staff Electoral Committee shall be
established by the Faculty Union. Members of the Academic Staff Electoral
Committee will be ineligible to run for the Council that year.
4.3.3 Faculty members shall be assigned to the
electoral list by School. Electoral lists shall be posted at least two weeks
before an election is held.
4.3.4 Placement on any electoral list may be appealed
to the Electoral Appeal Committee within ten days of the posting of the
electoral list.
4.3.5 The Electoral Appeal Committee shall be composed
of the Director of Human Resources and the President of the Faculty Union,
or their designates, and any other person they jointly choose to invite, the
total number of committee members not to exceed five.
4.3.6 The Electoral Appeal Committee shall rule on the
appeal within ten days and its decision shall be binding.
4.3.7 The Academic Staff Electoral Committee shall
receive written nominations from academic staff indicating their willingness
to run for membership on the Council.
4.3.8 Eligibility to represent a School shall be
determined by inclusion on the electoral list for that group.
4.3.9 The election shall be by secret ballot and
counted under the supervision of the Academic Staff Electoral Committee.
4.4 Support Staff Selection
The Support Staff Union shall elect one member to
serve on the Council
4.5 Student Selection
The Board of Directors of the Students' Association
shall name three students to serve on the Council.
4.6 Administrative Staff Selection
The Management Committee of the Vice President,
Academic shall select from nominations received two representatives from the
Academic Chairs to serve on the Council.
4.7 Selection of Members
4.7.1 The date for the academic staff election,
College wide, to be held during the last two weeks of May, shall be set by
the Council and the election results communicated to the College community
by June 15. On the election date, all other constituent groups will have
named their representatives for the coming September.
4.7.2 The names of the members of the Council for the
coming September shall be communicated to the College community within five
days of the election.
5. TERMS OF OFFICE
5.1 The terms of office of the Council members shall
commence September 1 and continue for two years.
5.2 No member representing a constituency shall serve
more than four consecutive years but on the expiration of two years after
having served on the Council, a person shall again be eligible for election.
5.3 A member of the Council may resign at any time by
submitting a written resignation to the Chair.
5.4 Where a representative member, not having notified
the Chairperson of the Council or Secretary, and is absent from two
consecutive meetings without regrets, or three meetings, the position shall
be declared vacant.
5.5 If a member changes status and can no longer
represent the group or constituency, the position shall be declared vacant.
5.6 Vacancies, however caused, shall be filled in the
following manner:
5.6.1 After March 31, at the next election.
5.6.2 Before March 31, by appointment by the Students'
Association, Support Staff Union, Faculty Union, the Management Committee of
the Vice President, Academic as appropriate for a vacancy from their
respective constituencies.
6. RESPONSIBILITIES OF MEMBERS
6.1 Except for ex-officio members, participation on
the Council and its committees shall be on a voluntary basis. All reasonable
arrangements will be made to make participation on the Council as accessible
as possible.
6.2 Members shall participate fully in all meetings of
the Council as well as on any committee to which they are named by the
Chair.
6.3 Members shall make themselves available to their
constituencies and will keep their peers informed of major issues before the
Council.
6.4 Members shall regularly consult their
constituencies; however, they may vote on issues as representatives, that
is, they will reflect the views of their constituency, their individual
perspective and then contribute and vote as their conscience dictates.
6.5 It is the responsibility of Members to attend
meetings; if unable to attend a meeting, a member should name an alternate
and notify the chair.
6.6 Members shall report the decisions made to their
respective constituencies.
7. RESPONSIBILITIES OF THE CHAIR
7.1 The Chair shall determine the agenda and call the
meetings. In order that items of policy be reviewed by all jurisdictions,
all such items shall first be received for preliminary discussion at one
meeting and referred to the constituencies for input. No final resolution
may be passed before at least 20 working days have elapsed. In exceptional
circumstances, this requirement may be waived by a two-thirds majority vote.
7.2 The Chair of the Council shall set aside up to a
maximum of fifteen minutes total at each meeting for presentations to the
Council outside of the proposed agenda. Persons or groups wishing to address
the Council shall notify the Chair in writing prior to the commencement of
the meeting.
7.3 Any member may place an item on the agenda by
forwarding it to the Chair two weeks prior to the next meeting.
7.4 The Chair shall preside over and conduct all
meetings according to conventional rules of order. In the absence of the
Chair, the Past Chair will preside over the Council.
7.5 The Chair shall notify the appropriate constituent
group within five days of any vacancy being declared.
8. MEETINGS
8.1 The Council shall meet at least twice each fall
and winter term, with the agenda, time and location to be posted at least
ten days in advance.
8.2 The meetings shall normally be held at 4:30 p.m.
on a week day.
8.3 All meetings shall be open to the college
community.
8.4 Fifty percent (50%) of the members plus one
excluding vacancies shall constitute a quorum.
8.5 In the event that the Chair or any members of the
Council believes that a meeting should be cancelled or re-scheduled, such
change in schedule will only take place after approval by a majority of the
members, which may be determined by a telephone or e-mail poll.
9. COMMITTEES
9.1 One standing sub-committee is to be maintained:
9.1.1. Executive Committee
9.2 The role of the Executive Committee is to:
9.2.1 report to president bi-monthly
9.2.2 follow-up on recommendations
9.2.3 prepare an annual report
The Committee is to be made up of four persons: The
Chair of Council and one representative each from Academic, Administrative
and Student members of the Council.
9.3 The Council may also appoint task forces as may be deemed necessary.
Enacted this 12th day of May, 2003
Michael G. Keller
Robert C. Gillett
Chair
Secretary
